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Privacy Statement

The Journal of Mobile, Embedded and Distributed Systems (JMEDS) is committed to protecting the privacy and personal data of its authors, reviewers, editors, readers, and website users in accordance with the provisions of the European Union General Data Protection Regulation (GDPR) — Regulation (EU) 2016/679.

This Privacy Policy explains how personal data is collected, used, stored, and protected when using the JMEDS website and related services.

1. Data Controller

The data controller responsible for the processing of personal data is

Email: catalin.boja@ie.ase.ro

2. Personal Data We Collect

JMEDS may collect and process the following categories of personal data:

2.1 Account and Registration Information

When users register on the website, submit manuscripts, or participate in the editorial process, we may collect:

  • Full name
  • Institutional affiliation
  • Email address
  • ORCID identifier (if provided)
  • Username and encrypted password
  • Country and professional information

2.2 Manuscript and Publication Information

During manuscript submission and publication processes:

  • Author names and affiliations
  • Corresponding author contact details
  • Reviewer comments and editorial decisions
  • Metadata associated with submissions and publications

2.3 Technical and Usage Information

When users access the website, certain technical information may be automatically collected:

  • IP address
  • Browser type and version
  • Operating system
  • Access date and time
  • Pages visited
  • Cookies and session identifiers

3. Purpose of Data Processing

Personal data is processed for the following purposes:

  • Managing manuscript submissions and peer review
  • Communication with authors, reviewers, and editors
  • Publication and indexing of scientific articles
  • User authentication and website administration
  • Improving website functionality and security
  • Compliance with legal obligations
  • Prevention of fraud, plagiarism, or abuse of the platform

4. Legal Basis for Processing

JMEDS processes personal data based on one or more of the following legal grounds under GDPR Article 6:

  • Consent of the data subject
  • Performance of a contract or pre-contractual measures
  • Legitimate interests related to scientific publishing and journal administration
  • Compliance with legal obligations

5. Publication of Author Information

As part of the scientific publication process, the following information may become publicly available:

  • Author names
  • Institutional affiliations
  • ORCID identifiers (if provided)
  • Article metadata and publication history

This information is necessary for proper scientific attribution and indexing.

6. Cookies

The JMEDS website may use cookies and similar technologies to:

  • Maintain user sessions
  • Improve user experience
  • Analyze website traffic and performance
  • Enhance website security

Users may configure their browser settings to refuse cookies; however, some website functionalities may become unavailable.

7. Data Sharing and Third Parties

JMEDS does not sell or rent personal data to third parties.

Personal data may be shared only when necessary with:

  • Journal editors and reviewers
  • Hosting and technical service providers
  • Indexing and archiving services
  • Legal authorities where required by law

All third parties processing personal data on behalf of JMEDS are required to maintain appropriate confidentiality and security measures.

8. Data Retention

Personal data related to published scientific work may be retained indefinitely as part of the scholarly record.

Other personal data will be retained only for as long as necessary for:

  • Editorial and administrative purposes
  • Legal compliance
  • Security and audit requirements

Users may request deletion of non-essential personal data where legally applicable.

9. Data Security

JMEDS implements appropriate technical and organizational measures to protect personal data against:

  • Unauthorized access
  • Accidental loss
  • Alteration
  • Disclosure
  • Destruction

However, no internet-based service can guarantee absolute security.

10. Rights of Data Subjects

Under GDPR, users have the right to:

  • Access their personal data
  • Rectify inaccurate data
  • Request erasure of personal data (“right to be forgotten”)
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent at any time (where processing is based on consent)

Requests may be submitted using the contact details provided in this policy.

11. Third-Party Services and External Links

The JMEDS website may contain links to third-party websites or services. JMEDS is not responsible for the privacy practices or content of external websites.

12. Children’s Privacy

The JMEDS website and services are intended for academic and professional users and are not directed toward children under the age of 16.

13. Changes to This Privacy Policy

JMEDS reserves the right to update or modify this Privacy Policy at any time. Updated versions will be published on the journal website with the revised effective date.

14. Contact Information

For questions regarding this Privacy Policy or personal data processing, please contact:

Journal of Mobile, Embedded and Distributed Systems (JMEDS)
[Institution / Organization Name]
[Address]
Email: [Insert Contact Email]